Exquisite Biomedical Consulting
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    • Home
    • About
    • Services
      • Medical Affairs Strategy
      • Med Affairs Operations
      • Medical Writing
    • News/awards
    • Contact Us
    • Posted Jobs
      • CEO
      • Executive Assistant
      • Marketing
      • CER medical writer
      • Medical Affairs Associate
Exquisite Biomedical Consulting
  • Home
  • About
  • Services
    • Medical Affairs Strategy
    • Med Affairs Operations
    • Medical Writing
  • News/awards
  • Contact Us
  • Posted Jobs
    • CEO
    • Executive Assistant
    • Marketing
    • CER medical writer
    • Medical Affairs Associate

Executive Assistant Req# 11212022

  We are seeking a high-performing Executive Assistant to maximize efficiency and effectiveness for our rapidly growing business. This key role will ensure that as a company we are able to execute projects, manage outreach initiatives, and produce high quality deliverables, seamlessly while building a world-class consulting company 

 The successful candidate is a driven and organized leader with a strong desire to find ways to solve problems & streamline processes. The Executive Assistant must be excellent at managing their time, communicating in a clear and succinct way both remotely and in person, able to thrive in a flexible entrepreneurial environment, and possess high professional integrity, attention to detail, and keen on confidentiality.

Canadian permanent residency or citizenship is required.

This is a part time role done half time onsite and half time remotely. Canadian permanent residency or citizenship is required. 


Site Content

job description Executive assistant

  JOB SUMMARY:

● Provide high level administrative support to Exquisite Biomedical Consulting staff 

● Report to the operating functional manager, and closely support the CEO and other team members 

● Perform extensive word processing, editing, formatting, and preparing reports

● Create and update powerpoint presentations

● Manage and update client relationship management software (PipeDrive)

● Facilitate outreach & follow up to leads in the pipeline

● Support EBC’s internal shared platform of team interaction and project documentation

● Create and manage the company shared calendar

● Schedule meetings and maintain company schedule

● Maintain continuous lines of communication, keeping the CEO, your manager, and staff informed of all critical issues.

● May be asked to manage the company LinkedIn inbox

● Provide excellent customer service to prospective clients, vendors, and customers

● Support staff in keeping project timelines

● Quickly create and closely follow SOPs (Standard Operating Procedures)

● Other projects and duties as assigned


REQUIREMENTS AND PREFERRED QUALIFICATIONS

● 2+ years of executive administrative experience

● Excellent skill sets in word processing, editing and formatting Word documents

● Fluency in Microsoft Office, One Drive, and virtual meeting platforms like Microsoft TEAMs, Zoom, Google Meet, and computer software.

● Strong communicator with demonstrated previous customer service/executive assistant experience

● Highly developed interpersonal skills

●  Strong appetite for organization, and a proud “get it done” mindset

● Available to be on site about 50% of the agreed upon working hours, also able to work in a remote work environment

● Enthusiastic about our company mission and services

● Productive, and responsive and flexible with the fluidity of an entrepreneurial environment

● Canadian citizen or permanent resident


BENEFITS

● Hybrid work style

● Individual mentoring by seasoned professionals

● Access to a variety of projects

● Working in an entrepreneurial environment


How to apply

Send your resume and cover letter to contact@exquisitebiomedical.com and copy burak@exquisitebiomedical.com. Please write “Executive Assistant” in the subject line. To be considered for this role, you must be a Canadian citizen or a permanent resident. We thank everyone for their interest, but only suitable candidates will be contacted. 

E mail contact@exquisitebiomedical.com

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